Executive Assistant, Costa Mesa

Executive Assistant

Experian is looking for an Executive Assistant to support four North America (NA) Operations leaders. Reporting to the EVP of NA Operations, you will meaningfully contribute on the NA Operations team, providing high-level support across the leadership group. Responsibilities include: Handle scheduling of high priority recurring and ad hoc meetings with executives and key stakeholdersProactively plan, schedule, and prepare other recurring meetings several quarters in advance Stay on top of organizational changes, updating invites to reflect leadership changes across eight business units and multiple corporate functions Ensure meetings run smoothly and be accountable for meetings minutes, meeting summaries and follow-up action items and record keepingUse a high level of confidentiality as the communication gatekeeper to facilitate communication, and escalate issues to ensure team deliverables are met, including the tracking and scheduling of calendar and events Provide support by being able to develop and prepare Excel, and PowerPoint (must be advanced) documents and presentationsInterface with the team, clients, vendors and internal support groups Make arrangements and reservations for meetings, training, and conference calls Prepare/maintain calendars, coordinate travel planning, reservations and arrangements Process expense reports for leaders promptly Lead with day-to-day office operations for NA Operations, including liaising with facilities and technology departmentsThis is a hybrid position– requires 3-4 days per week in the Costa Mesa office Qualifications include: 5+ years supporting senior executives Excellent project management skills and proactive management of leader calendars Advanced-level user of O365 suite including PowerPoint, Excel, and Outlook software Experience using Copilot, Chat GPT and Ai toolsExperience using Canva for presentations and visual presentations Experience collaborating and being a back-up for other EAs Benefits/Perks: Our uniqueness is that we celebrate yours. Experian's people first, inclusive and purpose driven culture is multi award-winning; World's Best Workplaces™ 2025 (Fortune Global Top 25), Great Place To Work™ in 26 countries to name a few. Check out Experian Life on social or explore our Careers Site to understand why.Our compensation reflects the cost of labor across several U.S. geographic markets. The base pay range for this position is listed above. Within this range, individual pay is determined by work location and additional factors such as job-related skills, experience, and education. You will be also eligible for a variable pay opportunity.Experian is proud to be an Equal Opportunity Employer for all groups protected under applicable federal, state and local law, including protected veterans and individuals with disabilities. If you have a disability or special need that requires accommodation, please let us know at the earliest opportunity.Benefits/Perks: Great compensation package and bonus plan Core benefits including medical, dental, vision, and matching 401K Flexible work environment, ability to work remote, hybrid or in-office Flexible time off including volunteer time off, vacation, sick and 12-paid holidays