Personal Assistant & Household Operations Coordinator, Miami Beach

The
Personal Assistant & Household Operations Coordinator
manages the executives personal life and household operations end-to-end.
This is a hands-on role suited for a detail-obsessed operator who excels at vendor and staff coordination, personal scheduling, household logistics, and pristine execution.
This position is on-site full time in Fort Lauderdale/Miami, FL.
We are open to candidates currently based in other major metropolitan markets who can relocate.
Experience operating at a NYC-caliber pace with high standards, urgency, and discretion is a strong plus.
Location:
Fort Lauderdale/Miami, FL (full-time, on-site)
Schedule:
Flexibility required, including evenings/weekends/holidays as needed
Household & Vendor Oversight
Coordinate and oversee household vendors and service providers (e.g., maintenance, renovations).
Source, vet, and manage contractors; ensure quality, timelines, and accountability.
Track household schedules (cleaning/maintenance), inventories, deliveries, and warranties.
Personal & Family Scheduling
Manage personal and family calendars; ensure frictionless integration with professional commitments.
Book appointments, reservations, and experiences; manage reminders and confirmations.
Handle personal errands, purchases, gifting, wardrobe logistics, and returns.
Travel & Events
Plan and execute personal and family travel (commercial or private), with detailed itineraries and contingency planning.
Coordinate private events and gatherings (guest lists, catering, venues, logistics).
Budgeting & Administration
Process invoices, track expenses, and manage household budgets; maintain organized documentation.
Implement systems to improve efficiency (trackers, checklists, SOPs).
Qualifications
Personal Assistant, Household/Estate Coordinator, or similar client-facing experience supporting a high-demand principal is preferred.
Proven experience with vendor management, household logistics, and event coordination.
Excellent organization, communication, and problem-solving.
Tech-savvy with office suites and basic project/task tools (e.g., Google Workspace, Microsoft Office, Asana/Trello).
Uncompromising discretion and professionalism.
Additional Requirements
Availability: On-call for urgent/last-minute needs; flexible schedule.
Mindset: No-task-too-small approach paired with high standards and ownership.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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