Executive Assistant, Newark

Executive Assistant
A manufacturing company is seeking a highly organized, proactive, and self-driven Executive Assistant to support the Director of Technology.
This critical role ensures the Director operates at peak efficiency by managing administrative operations, maintaining follow-through on priorities, and anticipating needs.
The ideal candidate is independent, detail-oriented, and confident making decisions and solving problems when leadership is unavailable.
Responsibilities:
Manage and optimize the Director's calendar, meetings, priorities, and scheduling to ensure smooth daily operations.
Attend meetings, take accurate notes, maintain documentation, and track action items through completion.
Serve as the primary administrative point of contact, preparing materials, coordinating communications, and supporting departmental workflows.
Proactively identify issues, anticipate needs, and independently resolve routine matters to keep projects and priorities moving forward.
Skills:
Exceptional organizational, note-taking, and documentation skills with strong attention to detail.
Excellent time-management skills with the ability to manage multiple priorities and deadlines.
Strong written and verbal communication skills, including drafting professional correspondence.
Independent problem-solving ability with a proactive, ownership-driven mindset.
Requirements:
Prior experience as an Executive Assistant, Administrative Assistant, Project Coordinator, or similar role preferred.
Demonstrated ability to work independently with minimal supervision.
High level of professionalism, confidentiality, and discretion.
Proficiency in Microsoft Office, including Outlook, Teams, Word, and Excel.
Strong digital organization skills and the ability to learn internal systems quickly.
Location: Newark, NJ | Hours: Full-time.
| Salary: $******k +benefits