Executive Assistant, Santa Clara

Job Title:
Executive Assistant
Location:
Santa Clara, CA
Compensation:
$180,*******,000 + bonus + benefits
Schedule:
Onsite but option to work remote when executive travels
Our Client
Our client is a highly respected investment firm focused on backing innovative, high-growth technology companies.
With a collaborative and fast-paced environment, the team partners closely with founders and operators shaping the future of AI and enterprise technology.
This is an opportunity to join a lean, high-performing team where professionalism, adaptability, and strong execution are highly valued.
The Opportunity
Our client is seeking a polished, proactive Executive Assistant to support a senior Partner based in Santa Clara.
This role is ideal for someone who thrives in a dynamic environment, enjoys being at the center of operations, and brings both exceptional organizational skills and strong interpersonal presence.
The position combines traditional executive support with event coordination and day-to-day relationship management across portfolio companies and internal stakeholders.
The ideal candidate is highly tech-savvy, embraces AI tools in their daily workflow, and brings positive energy to a close-knit office environment.
Key Responsibilities
Manage complex and constantly evolving calendars across multiple time zones
Coordinate detailed domestic and international travel arrangements
Process expenses and maintain organized administrative workflows
Plan and execute large-scale events, including invitations, logistics, and onsite coordination
Support quarterly board meetings, portfolio company gatherings, and catered executive meetings
Partner closely with an Executive Assistant based in San Francisco to ensure seamless support coverage
Serve as a welcoming and professional presence for the Santa Clara office
Utilize AI and productivity tools to track priorities, streamline workflows, and stay ahead of deadlines
Provide occasional light personal support as needed
Ideal Background
5+ years of Executive Assistant experience supporting senior executives or partners
Experience in the professional services industry
Proven expertise managing heavy calendaring and complex travel coordination
Experience planning events and executive-level meetings with high attention to detail
Comfortable operating in fast-paced technology, venture capital, or startup environments
Familiarity with AI tools and confidence discussing emerging technology trends and terminology
Highly organized, resourceful, and proactive in anticipating needs
Strong communication skills with a polished and approachable demeanor
Positive, upbeat personality with the ability to build strong relationships across teams
Comfortable working in a small office environment
Culture & Environment
Collaborative, high-performing team with strong interpersonal dynamics
Entrepreneurial environment with exposure to innovative technology companies
Opportunity to work closely with investors, founders, and operators in the AI ecosystem
Lean office environment where impact and initiative are highly valued
Professional yet personable culture that values energy, adaptability, and teamwork