Executive Assistant, Santa Clara

Executive Assistant
As a result of the company's continuing growth, we have an opportunity for a knowledgeable and proactive Executive Assistant in Santa Clara, CA.
This position will be responsible for providing high level administrative support directly to Lab/project team.
The EA will be expected to handle multiple high-priority projects and assignments simultaneously and work efficiently in order to meet aggressive deadlines.
Primary Responsibilities:
Provide strong administrative support to the Lab/Project Team.
Organize functions, events and meetings.
Support Lab with Procurement and Payment related events.
Generate and track paperwork that are submitted to the management team for approval.
Manage business trips including travel visa applications and keep track of vacation status, maintain group personnel records, generate monthly reports.
Support Lab/team with their budget planning and team building events.
Support Lab/team with special project if assigned.
Handle and maintain highly confidential and sensitive information.
Assist in arranging interview schedules for candidates within the Lab.
Position Requirements:
Carry outstanding interpersonal, communication, influencing and organization skills in order to provide the highest level of service to the Business Units.
Demonstrate ability in handling highly confidential or sensitive, or proprietary information including written correspondence.
Bring a history of managing multiple high-priority projects and assignments simultaneously and work efficiently in order to meet aggressive deadlines.
Show an excellent attention to detail with strong organization and planning skills.
Position Qualifications:
Associate Degree is required, Bachelors in Business Management or Organizational Leadership preferred.
2-5years' experience in administrative support is desired.
Bilingual is required fluent in English and Chinese (Mandarin).
Proficient in Microsoft Office: Excel, Word, Power Point, Outlook.
Strong knowledge in accounting related to expense management.
Energetic, team player, able to multi-task, organized and detail-oriented, flexible, and able to adapt multi culture work environment.