Executive Assistant, Santa Clara

Executive Assistant | Redwood City, CA | Legal Support | Hybrid 4/1
A prestigious global law firm known for its collaborative culture, international reach, and growth-oriented mindset is seeking an experienced Executive Assistant to support a Regional Managing Partner and a senior Litigation Partner.
This is a high-visibility role within a fast-paced legal environment, requiring a proactive, detail-oriented professional who thrives in supporting senior fee earners and managing complex, client-facing priorities.
The ideal candidate has strong legal or professional services experience, exceptional organizational skills, and the ability to operate with discretion, urgency, and professionalism in a demanding environment.
Litigation experience is strongly preferred, though strong corporate legal EA backgrounds will also be considered.
What Youll Do
Provide high-level executive support to a Regional Managing Partner and Litigation Partner, including complex calendar management and daily prioritization of competing demands
Manage proactive diary coordination, ensuring all meetings are fully prepared with required documentation and context
Liaise directly with clients and their support teams to coordinate meetings, visits, and communications
Prepare, proofread, and edit legal and business documents, ensuring accuracy, formatting consistency, and high-quality presentation
Maintain a strong understanding of internal systems, workflows, and compliance requirements
Provide general administrative support including scanning, printing, photocopying, and document management
Coordinate travel arrangements, itineraries, and expense submissions for assigned fee earners
Support billing processes, including editing narratives, preparing client bills, and coordinating with revenue teams
Assist with business development efforts, including pitch materials, presentations, CV updates, and client outreach tracking
Support client events and broader marketing/business development initiatives as needed
Ensure consistent phone coverage and professional communication on behalf of fee earners
Assist with special projects and provide flexible support across competing priorities, including occasional extended hours when required
What Were Looking For
35+ years of experience in a legal or professional services Executive Assistant role
Litigation law firm experience strongly preferred; corporate legal experience will also be considered
Bachelors degree or equivalent experience required
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Strong written and verbal communication skills with the ability to interact confidently with clients and senior stakeholders
Exceptional organizational skills with strong attention to detail and accuracy
Proven ability to manage multiple priorities in a fast-paced, deadline-driven environment
High level of discretion and professionalism when handling confidential information
Strong interpersonal skills with the ability to build trusted relationships across teams and clients
Proactive, self-directed approach with strong problem-solving abilities
Comfortable working in a highly collaborative, team-oriented environment
Flexible and adaptable, with willingness to support outside standard business hours when needed
Compensation
$100,000 $125,000, based on experience.
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