Executive Assistant, Santa Clara

AI-Forward Executive Assistant to the Co-Founder & CEO
A fast-growing, AI-forward technology company is seeking an experienced Executive Assistant to support the Co-Founder & CEO in a high-impact, high-visibility role.
This opportunity is ideal for someone who thrives in fast-paced environments, enjoys solving complex operational challenges, and is excited about using AI tools to improve executive workflows and productivity.
Responsibilities
Manage complex calendars, scheduling, and executive communications
Coordinate domestic and international travel arrangements
Monitor and prioritize executive inboxes
Prepare meeting materials, follow-ups, and action items
Support executive meetings, offsites, and special projects
Handle confidential information with discretion and professionalism
Utilize AI tools such as ChatGPT, Claude, Gemini, or similar platforms to improve workflow efficiency
Qualifications
48+ years of Executive Assistant experience supporting senior executives, founders, or CEOs
Experience in fast-paced startup, technology, VC, PE, or high-growth environments
Strong organizational, communication, and problem-solving skills
Experience managing complex travel and multi-time-zone scheduling
Proficiency with Google Workspace and/or Microsoft Office
Comfortable working flexible hours aligned with U.S. time zones
Interest or experience in AI tools and automation is highly preferred
Why Join?
Work directly with a visionary executive team
High-growth environment with strong career development opportunities
Exposure to AI-enhanced executive operations and automation
Collaborative, fast-paced, and innovative culture
If you are a proactive and tech-savvy Executive Assistant looking for a high-impact opportunity, wed love to hear from you.